Living Documentation – Supervised implementations
Introduction
Living documentation of a company is a constantly updated collection of information about the company’s operations that goes beyond static instructions, integrating process models, decision trees, roles and data, as well as IT systems and their requirements, to ensure operational consistency and continuous improvement. It enables rapid implementation of changes and effective employee training.
Organizacja dostępu do Moderowanej przez analityka Żywej Dokumentacji (tekst, diagramy, UI/Use-Case, itp.) czyli zarządzanie na etapie analizy i projektowania (poprzedni wykres: analysis & design) .
With such documentation, you minimise the costs and time involved in managing business processes and procedures, as well as implementing and maintaining an ERP system.
Benefits
The key problem for many companies is the time and cost of implementing changes, especially in IT systems. The main reason for high costs in the IT industry is the lack (or poor quality) of the analysis and design stage, or the absence of this stage altogether.
The costs of implementing changes depend on the stage at which defects and errors are detected: .
My proposal is:
- Your company’s documentation, always up to date, is developed and maintained by a professional and experienced business analyst and systems architect, whose work you can see on the Blog.
- The substantive level of this documentation provides full protection of your company’s know-how.
- You can consult changes in the company at any time and forecast their effects: you minimise operational risk.
- Staff turnover is no longer a problem for your company. Every employee has controlled online access to information about their role in the company and can consult with me, their superiors, project participants, task forces, etc.
- You do not need to organise costly ad hoc analyses, requirements for a new ERP system or upgrades to your existing one, new functionalities, or specification requirements.
- You gain full supervision over the work of IT system suppliers.
- No legal risk: you always have a copy of the documentation, and your employee or another analyst can take it over and develop it further at any time. You obtain property rights to the documentation as soon as the first version is created.
- You gain an experienced systems designer with a strong track record.
The effect of this cooperation, which my clients achieve – often after just one quarter – is a reduction in costs that offsets the cost of creating and maintaining this documentation.
Cost (vertical axis) and time (horizontal axis): the red line represents the cost of ad hoc development, while the green line represents the cost of development with a well-thought-out architecture and living documentation. The intersection point is approximately one quarter for small and medium-sized companies and projects, and approximately six months to a year for large companies and projects.
The structure of this documentation is based on two widely recognised frameworks: Enterprise Architecture for describing the organisation and the so-called V-Model for describing the software :
This is a three-layer organisational model showing the entire company and its information resources in a top-down manner.
The V-Model is a software development method focused on iterative cycles: requirements, solution design, implementation (https://t2informatik.de/en/smartpedia/v-model/):
Combining these two gives the effect of a complete control loop over the organisation’s information system: Business analysis and system design loop
What you will receive
Moderated Living Documentation is a chaos-proof, online set of interconnected diagrams: a model with interactive and controlled access for employees and contractors. A formalised model guarantees consistency, completeness and consistency in the description of the entire organisation. Single-person responsibility for each element of the description guarantees full accountability and change tracking.